Campus Leadership Announces Operating Model Updates | CU Boulder today

Provost Russell Moore and Chief Operating Officer Patrick O’Rourke announced a number of updates to the campus operating model on Wednesday, which are described below and include working arrangements standards for offices intended to students and the public and the units that support them, university teaching guidance, COVID-related requirements and other topics.

Please bookmark this page for future reference and discuss these changes with your supervisor or department manager to discuss how best to implement them in your units.

Guiding principles and working methods

the The guiding principles around hybrid and remote working developed by the campus remain a key driver in all the decisions we make in relation to the operating model of the university.

The definitions of on-campus, hybrid and remote working arrangements remain the same and are listed on the Human Resources website.

Faculty Practice Standards

Academic education

  • Instruction is mostly in person.
  • The academic calendar is finalized to allow planning and consistency.
  • Academic Affairs will release a new edition of the Academic Teaching Guidelines which address standards of working arrangements for faculty and ITPMs/TAs with respect to curriculum planning and teaching assignments.

Research, scholarship and creative work

Subject to the operational needs of the unit, individual faculty may continue to conduct research, scholarship, and creative work in whatever modality they deem appropriate, so long as the goals of mentoring students and trainees can be reached.

Office hours, extra-class teaching and faculty service

Individual teachers and ITPMs can organize office hours in the modality they deem appropriate. Teaching assistants should consult with the assigned instructor regarding their office hours.

Individual teachers may provide out-of-class instruction in whatever modality they deem appropriate, following pedagogical best practices.

Depending on operational needs, the relevant level of administration (departments/programs, colleges/schools, or academic affairs) determines the modality of faculty service activities, such as committee work.

Faculty working entirely remotely

A faculty member working entirely remotely (including research and creative work, teaching, and service) must have written approval from their chair/director and dean. Endorsements should be on file in the Dean’s office and a copy retained in the department/program (if applicable). A copy of the endorsement will also be sent to the Office of Faculty Affairs for inclusion in the faculty member’s personnel file.

Staff Practice Standards

Offices for students and the public must have continuous in-person presence during CU Boulder hours of operation. Units providing public-facing office support services, such as facilities management, must have an in-person presence to meet needs during CU Boulder hours of operation.

Non-public offices can work in hybrid or remote formats as long as business needs are met during business hours.

Fully remote positions must be reviewed and approved by the university official who is the division or department head. Additional review and support may be assigned to the COO and/or Provost as needed.

Offices/departments in contact with the public

CU Boulder is a public university open to anyone to visit or do business.

Public includes offices or units that work directly with people (including but not limited to students, employees, families, guests, donors, etc.) by appointment or walk-in -you. In order to support our residential academic and research missions, the majority of the university and its functions are public-facing.

Offices open to the public must be open and provide in-person services at a minimum during regular university business hours (8:00 a.m. to 5:00 p.m. during the academic year; 7:30 a.m. to 4:30 p.m. during summer).

  • If an office or unit has a reception area, that area must have someone present unless there is another method by which a visitor can announce their presence (bell/buzzer).
  • Individual departments may have admin time the first hour of the day and not have open houses, but phones, chats, and emails should be available for support.
  • Summer 2022 flexibility: To meet the demands of in-person operations, student and public-facing offices can collaborate with each other and use a shared space to ensure that voters who show up to request services are welcome and that their concerns/questions can be addressed.
  • For fall 2022 and beyond: If a university leader decides to consolidate premises permanently, he must notify the Office of Space Optimization to inform them of the consolidation.
  • Units with employees in similar roles may authorize different work arrangements from each other as long as the service expectations defined above are met.

Public health

We will implement a framework for public health and COVID-19 decision-making that follows guidance from the Centers for Disease Control and Prevention (CDC). CU Boulder’s COVID-19 vaccine and booster requirements will remain in place, with follow-up information to come as the fall semester approaches.

Major ILO projects

Our campus is making a number of significant changes to create a hybrid, intelligent computing environment for CU Boulder. These changes will modernize our IT services in a cost-effective way and protect our campus from increased security threats.

HR support, reporting requirements

Divisions and departments must report the number of employees working in each modality. Human Resources will provide tools to assess the appropriate work modality for positions. Human Resources will follow up with the unit’s main HR partners to obtain more information on the conduct of this exercise.

Staff designated as hybrid, as well as remote faculty and staff, must have a working agreement reviewed and approved annually or semi-annually and kept on file by departments. DocuSign Remote and Hybrid Work Agreements are available on the HR website.

Furniture return conditions

The university one standards for equipment, furniture and supplies remain the same.

Human Resources will also implement new furniture return or purchase requirements over the summer for employees who brought home academic furniture for their home office during the pandemic.

  • All university furniture (desks, chairs, bookcases, etc.) must be returned to campus no later than December 31, 2022.
  • More information, including an intent to return or purchase form, will be communicated to campus over the summer.

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